[Registration] REGISTRATION GUIDANCE, TERMS & CONDITIONS OF CANCELLATIONS

REGISTRATION GUIDANCE,  TERMS & CONDITIONS OF CANCELLATIONS

1. OVERVIEW: Delegates’ registration includes rights and benefits according to the rules and regulations of the Organizing Committee which are indicated in the Registration Form
2. REGISTRATION GUIDANCE: Registration form must be filled in and completed its entirety. One registration form must be completed for 02 persons maximum per form. In case there are more persons, please complete one another form. Registrants whose forms and payments are completed will receive a Confirmation of the registration from the Organizing Committee. The delegate would bring this confirmation letter when attending the conference for check-in procedures and receiving delegate badges.

Filling out this form is not necessary for domestic dignitaries who get an invitation from VINACAS.

3. HOTELS: There are two types of participation registration which are (1) inclusive of accommodation at the meeting venue hotel/ resort with breakfasts, or an equivalent nearby, and (2) exclusive of accommodation.
4. FOODS: Vegetarian or any other specific foods shall be reserved and only guaranteed at the dinners (type: set menu). The delegate may book table seatings in advance according to the announcement of the Organizing Committee.

You are requested to inform the Organizing Committee if you have a history of a chronic disease (stomach, etc.), a food allergy to particular foods or seafoods, or if you want to set up a separate meal.

5. NAME BADGES: Name badge is required to attend all panels, sessions and other event’s activities. To obtain the name badge, the participants must be registered and proper fees must be paid. It is absolutely prohibited to use a name badge that has been unlawfully created or falsified. Name badge will be delivered at the check-in desks at the conference venue.
6. REGISTRATION LIST: A list of participants will be available in the event’s apps or will be shared to all official delegates one week before the event opened. To be included in this list, your registration form with full payment must be received one month prior to the event.

– Official event’s apps: The Organizing Committee will operate an event’s apps (e.g. Whova apps). All official delegates will be able to enjoy networkings and online meeting activities prior to the meetings via this apps, such as setting up meeting appointments, business matching etc.

7. INSURANCE: Registration fees do not include insurance of any kind. The Organizers cannot take any responsibility for insurance-related claims. The event’s tours and traveler insurance are conducted by VINACAS partners. It is recommended that conference attendees procure comprehensive travel insurance from a travel agency or insurance service provider in advance of their trip.
8. TERMS AND CONDITIONS ON LATE PAYMENT, AT-SITE PAYMENT, AMENDMENT & CANCELLATIONS:

– Delegates must re-register or pay the difference if they successfully registered for the early bird pricing but pay after the day they were given the early bird rate.

– According to the rules set forth by the Organizing Committee, delegates who pay on-site with cash or a Visa card on the day of arrival or check-in at the event may be charged an additional fee. Payments by Telegram Transfers must be made no later than one week prior to the start of the event.

– Full refund will be given to early registrants, if cancelation is received before two months prior to the event opening date. A 10% administrative fee will be charged to regular registrants for all cancellations.

– No refunds will be made for no-shows or if you cancel within two months prior to the event opening date, whatever the reason. To be entitled to a refund, cancellations must be made in writing and you must have a signed and sealed note from the VINACAS Chief of Office. If you are unable to attend, a substitute delegate may be registered and should be informed within three weeks prior to the event opening date.

9. OTHER TERMS & CONDITIONS:

– The Organizing Committee provides special rates for early-bird registrations and delegations, which are groups of 10 or more people. Invited dignitaries and some invited important entities are subject to free registration, as determined by the Organizing Committee.

– It may be necessary for reasons beyond the control of the organisers to alter the content, timings or venue pursuant to a resolution of VINACAS Board of Executive Members or VINACAS Board of Standing Executive Members. Accordingly, the organisers will not accept liability for any amendment, transport disruption, individual transport delays, hotel accommodation and others.

10. QUESTIONS: If you have any further question or need additional information, you can contact VINACAS Office: admin@vinacasvn.org ; info@vinacasvn.org, fax or call the phone numbers in the website. You can also visit our web site at www.vinacas.com.vn; http://events.vinacas.com.vn/ to have updated meeting information.

##